560 is the example result. Read it using the units and relationship stated below.
Agency Capacity Planner uses team members, available hours per person, target utilization (%).
Reading capacity and cost without hiding the workload
For agency capacity planner, the relationship is Result = [Team members] × [Available hours per person] × [Target utilization (%)] ÷ 100. The amount depends on the supplied team members, available hours per person, rather than a live market price or a value imported from another record. A staffing plan needs available hours and the portion of those hours that can serve the intended work. Paid time, productive time and billable time are separate definitions. Recruiting, training and supervision can change the cost of a role.
What the model includes
Result = [Team members] × [Available hours per person] × [Target utilization (%)] ÷ 100 Use one team and one reporting period. Headcount measures should distinguish people from full-time equivalents; hour-based models should state the expected schedule. A temporary absence and a permanent vacancy have different operating consequences. Review the result with the work queue and service commitment. A high utilisation percentage can signal limited room for urgent work, rather than a reason to add more demand immediately.
Example with the supplied inputs
Team members: 5; Available hours per person: 160; Target utilization (%): 70. Result: 560. The values are illustrative.
Compare one changed input
Team members changes from 5 to 5.5. The result becomes 616. All other inputs remain fixed.
Calculation rule
Result = [Team members] × [Available hours per person] × [Target utilization (%)] ÷ 100
Inputs and output
| Input | Example value | Entry convention |
|---|---|---|
| Team members | 5 | Use the source quantity represented by team members. Keep the counted population fixed and avoid mixing a unit value with a period total. |
| Available hours per person | 160 | Use the duration unit stated in available hours per person. A time period is not interchangeable with a currency amount or a count of events. |
| Target utilization (%) | 70 | Enter target utilization (%) on the percentage scale used in the formula (20 means 20%, not 0.20). Keep its base and reporting period consistent with the other inputs. |
Output: 560 is the example result. Read it using the units and relationship stated below. Use the formula to distinguish a cash amount, count, percentage or ratio.
How to use the page
Collect the inputs
Gather Team members, Available hours per person, Target utilization (%). Use one period and the units shown in the form.
Run the calculation
Enter the values and select the action. The calculation rule above explains how the inputs produce the result.
Compare a scenario
Change Team members on its own, keeping the other inputs fixed. Read both results before changing another assumption.
Worked example
With the example inputs listed above, the result is 560.
Change Team members from 5 to 5.5 while keeping every other value fixed. The result becomes 616. This comparison isolates that input; it does not forecast how other variables will respond.
Check the stated formula, units and limits before using the result in a decision.
Keep the displayed formula, input units and model scope with the result. Corrections or questions can be sent through the request section on this page.